We take data protection very seriously. Use of our website is generally possible without providing any personal data. However, if a data subject wishes to use special services via our website, processing of personal data may become necessary. If the processing of personal data is necessary and there is no legal basis for such processing, we will generally obtain the consent of the data subject.
The processing of personal data, such as the name, address, email address or telephone number of a data subject, is always carried out in accordance with the General Data Protection Regulation (GDPR) and the applicable country-specific data protection regulations. Through this privacy policy, we inform the public about the nature, scope and purpose of the personal data we collect, use and process. Furthermore, data subjects are informed of their rights by means of this privacy policy.
As the controller, we have implemented numerous technical and organizational measures to ensure the most complete protection possible of personal data processed through this website. Nevertheless, internet-based data transmissions may generally have security gaps, so absolute protection cannot be guaranteed. For this reason, every data subject is free to transmit personal data to us by alternative means, e.g., by telephone.
1. Definitions
Our privacy policy is based on the terms used by the European legislator for the adoption of the General Data Protection Regulation (GDPR). Our policy should be easy to read and understand for the public as well as for our customers and business partners. To ensure this, we would like to first explain the terminology used.
In this privacy policy, we use the following terms, among others:
a) Personal data
Personal data means any information relating to an identified or identifiable natural person ("data subject"). An identifiable person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an ID number, location data, an online identifier or one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that person.
b) Data subject
A data subject is any identified or identifiable natural person whose personal data is processed by the controller.
c) Processing
Processing is any operation or set of operations which is performed on personal data, whether or not by automated means. This includes collecting, recording, organizing, structuring, storing, adapting or altering, retrieving, consulting, using, disclosing by transmission, dissemination or otherwise making available, aligning or combining, restricting, erasing or destroying personal data.
d) Restriction of processing
Restriction of processing means the marking of stored personal data with the aim of limiting its processing in the future.
e) Profiling
Profiling means any form of automated processing of personal data consisting of the use of personal data to evaluate certain personal aspects relating to a natural person, in particular to analyze or predict aspects concerning work performance, economic situation, health, personal preferences, interests, reliability, behavior, location or movements.
f) Pseudonymization
Pseudonymization is the processing of personal data in such a way that the data can no longer be attributed to a specific data subject without the use of additional information, provided that such information is kept separately and is subject to technical and organizational measures to ensure that the data is not attributed to an identified or identifiable person.
g) Controller
The controller is the natural or legal person, public authority, agency or other body which, alone or jointly with others, determines the purposes and means of processing personal data.
h) Processor
A processor is a natural or legal person, public authority, agency or other body which processes personal data on behalf of the controller.
i) Recipient
A recipient is a natural or legal person, public authority, agency or other body to whom the personal data are disclosed, whether a third party or not. However, public authorities which may receive personal data in the context of a particular inquiry shall not be regarded as recipients.
j) Third party
A third party is a natural or legal person, public authority, agency or body other than the data subject, controller, processor and persons who, under the direct authority of the controller or processor, are authorized to process personal data.
k) Consent
Consent is any freely given, specific, informed and unambiguous indication of the data subject's wishes by which he or she, by a statement or by a clear affirmative action, signifies agreement to the processing of personal data relating to him or her.
2. Name and Address of the Controller
The controller within the meaning of the General Data Protection Regulation, other data protection laws applicable in the Member States of the European Union and other provisions of a data protection nature is:
CHRONOTA
Lukas Brandt
Zum Rott 14
49078 Osnabrück
Germany
Phone: +49(0)541 750 49 203
Fax: +49(0)541 44 30 228
Mobile: +49(0)173 266 32 81
Email: lubrandt@mail.de
3. Collection of General Data and Information
Each time our website is accessed by a data subject or by an automated system, a range of general data and information is collected. This general data and information are stored in the server log files. Collected may be: (1) browser types and versions used, (2) the operating system used by the accessing system, (3) the website from which an accessing system reaches our site (referrer), (4) the subpages accessed via an accessing system on our website, (5) the date and time of access, (6) an IP address, (7) the Internet service provider of the accessing system, and (8) other similar data and information that serve to prevent threats in the event of attacks on our IT systems.
When using these general data and information, we do not draw any conclusions about the data subject. This information is rather needed to (1) deliver the content of our website correctly, (2) optimize the content of our website and its advertising, (3) ensure the long-term functionality of our IT systems and website technology, and (4) provide law enforcement authorities with the information necessary for prosecution in the event of a cyberattack. Therefore, we evaluate these anonymously collected data and information statistically and also with the aim of increasing data protection and data security in our company, ultimately to ensure an optimal level of protection for the personal data we process. The anonymous data of the server log files are stored separately from all personal data provided by a data subject.
4. Contact Possibility via the Website
Due to legal regulations, our website contains information that enables quick electronic contact with our company, including a general address of electronic mail (email address). If a data subject contacts the controller by email or via a contact form, the personal data transmitted by the data subject are automatically stored. Such voluntarily transmitted personal data are stored for the purpose of processing or contacting the data subject. There is no transfer of these personal data to third parties.
5. Routine Deletion and Blocking of Personal Data
The controller processes and stores the personal data of the data subject only for the period necessary to achieve the storage purpose or as provided by the European legislator or another legislator in laws or regulations to which the controller is subject.
If the storage purpose ceases to apply or if a storage period prescribed by the European legislator or another competent legislator expires, the personal data will be routinely blocked or deleted in accordance with legal requirements.
6. Rights of the Data Subject
a) Right to Confirmation
Every data subject has the right granted by the European legislator to obtain confirmation from the controller as to whether personal data concerning them is being processed. If a data subject wishes to exercise this right to confirmation, they may contact an employee of the controller at any time.
b) Right of Access
Every data subject affected by the processing of personal data has the right granted by the European legislator to obtain, at any time and free of charge, information about the personal data stored about them and a copy of this information from the controller. Furthermore, the European legislator grants the data subject access to the following information:
- the purposes of the processing
- the categories of personal data being processed
- the recipients or categories of recipients to whom the personal data has been or will be disclosed, particularly in third countries or international organizations
- if possible, the planned storage period, or, if not possible, the criteria used to determine that period
- the existence of the right to rectification or erasure of personal data, or restriction of processing by the controller, or the right to object to such processing
- the right to lodge a complaint with a supervisory authority
- if the personal data was not collected from the data subject: all available information on the source of the data
- the existence of automated decision-making, including profiling, referred to in Article 22(1) and (4) GDPR and—at least in these cases—meaningful information about the logic involved, as well as the significance and the envisaged consequences of such processing for the data subject
The data subject also has the right to know whether personal data has been transferred to a third country or to an international organization. If this is the case, the data subject also has the right to be informed of the appropriate safeguards relating to the transfer. If a data subject wishes to exercise this right of access, they may contact an employee of the controller at any time.
c) Right to Rectification
Every data subject affected by the processing of personal data has the right granted by the European legislator to request the immediate rectification of inaccurate personal data concerning them. The data subject also has the right, taking into account the purposes of the processing, to request the completion of incomplete personal data—including by means of a supplementary statement.
If a data subject wishes to exercise this right to rectification, they may contact an employee of the controller at any time.
d) Right to Erasure (Right to be Forgotten)
Every data subject affected by the processing of personal data has the right granted by the European legislator to request the controller to erase personal data concerning them without undue delay, where one of the following reasons applies and to the extent that processing is not required:
- The personal data is no longer necessary for the purposes for which it was collected or otherwise processed.
- The data subject withdraws consent on which the processing is based according to Art. 6(1)(a) GDPR or Art. 9(2)(a) GDPR, and there is no other legal basis for the processing.
- The data subject objects to the processing pursuant to Art. 21(1) GDPR and there are no overriding legitimate grounds for the processing, or the data subject objects to the processing pursuant to Art. 21(2) GDPR.
- The personal data has been unlawfully processed.
- The erasure of personal data is required to fulfill a legal obligation under Union or Member State law to which the controller is subject.
- The personal data was collected in relation to services offered by the information society according to Art. 8(1) GDPR.
If one of the above reasons applies and a data subject wishes to request the deletion of personal data stored by us, they may contact an employee of the controller at any time. We will ensure that the deletion request is fulfilled without undue delay.
If the personal data has been made public by us and we are obliged pursuant to Art. 17(1) GDPR to erase it, we will take reasonable steps, including technical measures, considering the available technology and implementation costs, to inform other controllers processing the published personal data that the data subject has requested the deletion of all links to or copies or replications of such personal data, unless the processing is necessary. Our employee will arrange the necessary actions in individual cases.
e) Right to Restriction of Processing
Every data subject has the right granted by the European legislator to request the restriction of processing, where one of the following applies:
- The accuracy of the personal data is contested by the data subject, for a period enabling the controller to verify the accuracy.
- The processing is unlawful, and the data subject opposes the erasure and requests the restriction instead.
- The controller no longer needs the data for processing purposes, but the data subject requires it for the establishment, exercise, or defense of legal claims.
- The data subject has objected to processing pursuant to Art. 21(1) GDPR pending the verification whether the legitimate grounds of the controller override those of the data subject.
If one of the above conditions is met and the data subject wishes to request the restriction of personal data stored by us, they may contact an employee of the controller at any time. Our employee will initiate the restriction of processing.
f) Right to Data Portability
Every data subject has the right granted by the European legislator to receive the personal data concerning them, which they have provided to a controller, in a structured, commonly used, and machine-readable format. They also have the right to transmit those data to another controller without hindrance from the controller to whom the data was provided, where the processing is based on consent pursuant to Art. 6(1)(a) GDPR or Art. 9(2)(a) GDPR or on a contract pursuant to Art. 6(1)(b) GDPR and the processing is carried out by automated means, and where the processing is not necessary for the performance of a task carried out in the public interest or in the exercise of official authority.
Furthermore, in exercising their right to data portability pursuant to Art. 20(1) GDPR, the data subject has the right to have personal data transmitted directly from one controller to another, where technically feasible and where this does not adversely affect the rights and freedoms of others.
To assert the right to data portability, the data subject may contact an employee at any time.
g) Right to Object
Every data subject has the right granted by the European legislator to object, on grounds relating to their particular situation, at any time to the processing of personal data concerning them which is based on Art. 6(1)(e) or (f) GDPR. This also applies to profiling based on those provisions.
If we process personal data for direct marketing purposes, the data subject has the right to object at any time to the processing for such marketing. This also applies to profiling related to direct marketing. If the data subject objects to processing for direct marketing, we will no longer process the data for such purposes.
Additionally, the data subject has the right, on grounds relating to their particular situation, to object to processing for scientific, historical research, or statistical purposes pursuant to Art. 89(1) GDPR unless the processing is necessary for the performance of a task carried out for reasons of public interest.
To exercise the right to object, the data subject may contact any employee. The data subject is also free to exercise their right to object using automated means using technical specifications, regardless of Directive 2002/58/EC.
h) Automated Individual Decision-Making, Including Profiling
Every data subject has the right granted by the European legislator not to be subject to a decision based solely on automated processing—including profiling—which produces legal effects concerning them or similarly significantly affects them, provided that the decision
(1) is not necessary for entering into or performing a contract,
(2) is not authorized by Union or Member State law, or
(3) is not based on the data subject’s explicit consent.
If the decision
(1) is necessary for the performance of a contract, or
(2) is based on explicit consent, we will implement suitable measures to safeguard the rights and freedoms and legitimate interests of the data subject—at least the right to obtain human intervention, to express their point of view, and to contest the decision.
If a data subject wishes to assert rights concerning automated decisions, they may contact an employee of the controller at any time.
i) Right to Withdraw Data Protection Consent
Every data subject has the right granted by the European legislator to withdraw consent to processing of personal data at any time.
If the data subject wishes to exercise their right to withdraw consent, they may contact an employee of the controller at any time.
7. Legal Basis for Processing
Art. 6(1)(a) GDPR serves as the legal basis for processing operations for which we obtain consent for a specific processing purpose. If the processing is necessary for the performance of a contract to which the data subject is party (e.g., delivery of goods or provision of a service), the processing is based on Art. 6(1)(b) GDPR. The same applies to pre-contractual measures. If our company is subject to a legal obligation (e.g., tax obligations) requiring processing, the basis is Art. 6(1)(c) GDPR. In rare cases, processing may be necessary to protect vital interests of the data subject or another person (e.g., medical emergency). Then the basis is Art. 6(1)(d) GDPR. Finally, processing may be based on Art. 6(1)(f) GDPR if it is necessary for the legitimate interests of our company or a third party, provided that such interests are not overridden by the data subject’s fundamental rights and freedoms. Recital 47 GDPR explicitly mentions such legitimate interest, particularly if the data subject is a customer of the controller.
8. Legitimate Interests in Processing Pursued by the Controller or a Third Party
If processing is based on Art. 6(1)(f) GDPR, our legitimate interest is the conduct of our business for the benefit of all our employees and shareholders.
9. Storage Period for Personal Data
The criterion for the duration of the storage of personal data is the respective statutory retention period. After expiration of that period, the relevant data is routinely deleted unless it is still required for contract performance or initiation.
10. Legal or Contractual Requirements to Provide Personal Data; Necessity for Contract Conclusion; Obligation of the Data Subject to Provide Data; Possible Consequences of Non-Provision
We inform you that the provision of personal data may be partly required by law (e.g., tax regulations) or may also result from contractual provisions (e.g., details about the contracting party). In some cases, it may be necessary to provide us with personal data for contract conclusion. Failure to provide such data would result in the contract not being concluded. Before providing personal data, the data subject must contact one of our employees. The employee will inform the data subject whether the provision is legally or contractually required, or necessary for the contract, whether there is an obligation to provide the data, and the consequences of non-provision.
11. Existence of Automated Decision-Making
As a responsible company, we do not use automatic decision-making or profiling.
